2024 Vendor Application

April 01,2024

Dear Exhibitor :

NOTICE:  If you  have questions, send an email to Greg.Shurbet@mprodeo.com  or call (903) 767-3448. If you need to see someone in person, please call one of us  and we will schedule a time to meet at the Event Center Building on the Rodeo Grounds .

Reservations are now being accepted for exhibit space at the 2024 Mount Pleasant PRCA ProRodeo.. This year's dates are May 30 through June 1. Enclosed is an application, along with rules and regulations for the upcoming Rodeo.

The Rodeo will conclude at approximately 11:00 PM Saturday night June 1st.  Removal of exhibits must not be prior to Sunday at noon. 

Please complete all information requested on the online application provided below.

Your Exhibitor Fee will be invoiced prior to the rodeo and must be paid to officially reserve the spot

Please make sure your workers are aware of the Rules and Regulations.

Sincerely,

Greg Shurbet

EXHIBITOR  SPACE CONTRACT  RULES AND REGULATIONS

• It is mutually agreed, and made a part of this contract, that the Lessee shall in all respects comply with the Rules and Regulations of the Mount Pleasant Rodeo Association, and the laws of the State of Texas, and the City of Mount Pleasant, Texas.

• Exhibitors may set up their booths prior to 5:00 PM on Wednesday May 29 or Thursday May 30 1st. All booths must be completely set up and ready for operation by 5:00 P.M., Thursday June 1st. Exhibitors who fail to set up their booths in the allotted time will automatically forfeit all privileges and rights to the space. There will be no refund of rental fees paid.

• The Rodeo and after party will conclude at 11:00 PM each night. All exhibits must be opened and manned each evening  the duration of the rodeo and after party. 

• The space described in this contract must be used only for the purposes described under "Type of Space". Nothing may be sold or given away from a rented space or booth unless provided for in the contract.

• Your entire exhibit, including ropes, tent pegs, etc., must fit into your space. You may purchase another full space, but you will be charged accordingly. You must advise us if you will require a second space when you  return your contract. Exhibits cannot extend into walkways.

• No part of any space under contract may be transferred or sublet to another party.

• Exhibit booths must be clean and neat at all times.

• No noisy or loud displays. No type of public address system, horns, or similar instruments may be used. Exhibitors displaying television sets, radios or musical instruments are requested to maintain a volume that is not        boisterous.

• Signs, banners and decorations must be constructed in such a manner as not to obstruct the  view of other exhibitors nor create a hazard.

• All decorations must comply with MPRA regulations and the City of Mount Pleasant fire code.

• No food or drink concessions will be allowed from Exhibitor booths, without prior consent from the MPRA.

• MPRA is not responsible for monitoring vendors selling same product.

• Exhibitors will furnish their own extension cords (15 amp minimum). Please state your specific electrical needs. Availability of electricity may dictate where your booth will be located. 

• The announced intentions of an exhibitor to give away merchandise during the Rodeo must be  fully complied with and the MPRA is to be given the names and addresses or any such winners. However, all exhibitors shall be responsible for getting merchandise to the winners.

• No exhibit may be dismantled or removed until 11:00 PM Saturday night June 1st. 

• Reservations will be taken from last year's exhibitors for their same spot until April 1st. Reservations  are confirmed when the MPRA receives a signed Contract and full payment for the  Exhibitor space.   After April 1st, exhibit space will be sold on a first come, first serve basis.

• The MPRA reserves the right to refuse and/or cancel this rental agreement at any time   based on the appearance or content of an exhibit, the conduct of the exhibitor or exhibitor's agents or representatives; or the exhibitor's products or services being exhibited which are deemed unsatisfactory by any officer of the MPRA. . Any cancellation will result in immediate removal from the premises.

• The MPRA assumes no responsibility for safety of the property of the exhibitor from theft, damage by fire, water or accident, or any other cause; or the safety of the exhibitor, his agents or employees, against accident or injury or any other cause.

• The Lessee assumes full liability for any and all damages, death or injury of any person(s), whether employees or otherwise, and property, arising out of or in any way connected with this lease and hold harmless the MPRA, its officers, agents, employees, and indemnities from and against any and all claims, losses, suits, damages, legal      and otherwise, arising out of or in any way connected with the Lessee's exhibit, including, to the fullest extent permitted by the law, the active negligence of the indemnity.

• The performance of this Agreement is subject to termination without liability by either party upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric Administration, any agency of the United States Government, or any agency of the Government of the State of Texas of the occurrence of any circumstance beyond the control of either party-including, without limitation, acts of God, war, acts of terrorism within a fifty (SO) mile radius of MPRA facility, government regulations, disaster, pandemic/epidemic illness, strikes or threat of strikes (except that neither party may terminate this Agreement for situations involving that party's own employees), civil disorder, or curtailment of transportation facilities-to the extent that such circumstance makes it illegal, impossible or economically impracticable for the  to provide, or for the Vendors and participants in general to use, the MPRA facilities. The ability to terminate this Agreement without liability pursuant to this paragraph is conditioned upon delivery of written notice from one party to the other within 10 days of such occurrence or upon delivery of written notice from one party to the other within 24 hours of the receipt of notice of the prediction of any of the above occurrences.

If you have questions, email Greg.Shurbet@mprodeo.com  or call (903) 767-34481

Upon Approval You will be invoiced for payment to the Email address provided.